Parent Handbook
Waiver and Release:
All Staff and Campers need to have a completed "Permission, Emergency, Liability, and Publicity Release for the year 2020" prior to the start of their session. One completion of the release is sufficient for all events of 2020. The release can be accessed by the button above.
Arrival/Departure Times:
Registration starts at 3:00 pm on Sunday for all sessions EXCEPT First Junior Camp, which starts at 3:00 pm on Monday.
The camps conclude at 10:00 am on Saturday for all sessions EXCEPT First Chance Camp, which concludes at 1:30 pm on Wednesday.
Please arrive at the specified times and plan for prompt pick up on the last day. The final morning of camp is a valuable time to wrap up the session and say goodbye to friends. If you arrive early for camper drop off or pick up, you may consider spending time at the beach until the designated times. Campers should be picked up and signed out at their cabins; see the Camp Office if you are unsure of your camper's cabin. Only those individuals listed on the Registration Form may pick up campers and should be prepared to present ID. Pre-ordered group photos and remaining Camp Store money may be picked up at the Camp Office. Please do not bring your dog or other family pet to camp.
Transportation:
Wi-Ne-Ma Christian Camp does not provide transportation. Getting the campers to and from Camp is up to the cooperative efforts of parents and church leaders. Many partner churches coordinate carpools or buses to get campers to and from camp. If you have questions about church carpools, please contact church staff directly for the most up to date information.
Youth Camp Grades:
First Chance Camp -- children entering 3rd grade in the Fall
Junior Camps -- children entering 4th, 5th, or 6th grade in the Fall
Middle School Camps -- young people entering 6th, 7th, or 8th grade in the Fall
High School Camps -- young people entering 9th, 10th, 11th, or 12th grade in the Fall
Health Information:
All campers should be free of the following symptoms for at least 24 hours prior to the start of their Camp session: fever of 100 degrees or more, vomiting, diarrhea, contagious skin infection, or lice. Campers with these symptoms will need to return home. In the event of injury or illness, parents will be notified and are expected to come and pick up their camper. If neither the parents/guardians or emergency contact can be reached, the Camp First Aid Person or Director will determine if the child should be taken to a doctor or hospital. The parents are responsible for all medical charges including physician, hospital, X-ray, pharmacy, transportation and any expense that may be incurred.
Health History:
Camper health and medical information needs to be made known to the Camp through the information supplied on the Registration Form (print or online). Camp personnel will hold this information in confidence. If sufficient space is not provided, please describe on a separate sheet of paper. You will have a chance to talk with the designated health care provider when you check in your camper.
If your camper requires prescription medication, the following procedures are to be observed:
- Prescription medication must be in its original container with an accurate pharmacy label indicating camper's name, medical provider, dose, and timing. Send only the amount of medications the camper might need while at Camp.
- Place all necessary medications (including over-the-counter medications) in a zip lock bag labeled with the Camper's name. Give to the Camp First Aid Person at the time of registration.
Homesickness:
Homesickness is not really a sickness, but rather, a feeling of missing home. It is normal for some campers to miss home for a period of time during their stay. Our schedule is packed with activities all week long, nearly eliminating the opportunity for more than minor homesickness. Given the opportunity to run and play, homesickness has a tendency to dissipate quickly. Counselors and staff are trained to recognize various indicators of homesickness (commonly reported as a tummy ache) and to encourage campers through it.
Parents can help prepare their campers for a successful week by explaining that an occasional feeling of missing home is normal and getting involved with friends and activities will allow them to best enjoy their time at Camp. Going to Camp is a big step in growing up and gaining independence, which they should be proud of. Explain that they will not be allowed to call home but can trust their counselors to discuss any personal problems without feeling embarrassed. Mailing letters is a fun way to connect with home; you may want to pack special stationary (don't forget the stamps!). On check-in day, do not linger at the cabin longer than necessary when saying goodbye. In many cases, the parents are more anxious than the campers. We understand your concern for your camper's well-being and assure you that our staff are supervising and engaged in all aspects of Camp.
What to Bring:
Campers should pack the following: Bible, pen, note pad or journal, sleeping bag/pillow, modest clothing and swim wear (no bikinis), waterproof jacket, at least 2 pairs of shoes (sandals and athletic shoes), toiletries (toothbrush, toothpaste, hairbrush, shampoo, conditioner, bug spray, sunscreen), 2 towels, water bottle, stationary and stamps, and a flashlight. Laundry facilities are not available to campers, so pack enough clothes for the entire session, marked with the camper's name.
Do Not Bring:
Any form of tobacco, alcohol, illegal drugs or abusable substances, weapons (or items that might be perceived as weapons); as well as electronic devices (including cell phones and tablets), or other items that might distract from the purpose of the Camp.
Lost and Found:
Lost and found collections are displayed at the conclusion of each camp session; please look it over for any familiar items before your departure. Items left behind are stored through the summer and donated to charity at the conclusion of the camping season. Please contact us as soon as possible after your camper's session if you believe something of yours has been left at Camp.
Visitors/Security Policy:
For the security of the campers, all camps are closed to visitors who are not registered Campers or approved Camp or Program Staff. This includes immediate family members, relatives, and friends. All requests to visit the Camp must be made in advance by contacting the Camp Office (503) 392-3362 or the Program Director of the Camp Session.
For more information contact the Camp Office (503) 392-3362 or winema@winema.org.
Cancellation Policy:
Please notify us if you are unable to attend the Camp for which you have registered. If notification is received prior to start of registration/check-in, we will refund all but $50 of your paid fees. If you do not notify us before registration begins, there will be NO REFUND.
Mail Call:
For regular mail, please put the camper’s name and camp session (1st Junior, for example), then the Camp’s address:
Camper's Name and Camp Session
5195 Winema Rd.
Cloverdale, Oregon 97112
Please allow sufficient time for mail to be delivered. You may consider sending letters/packages the week prior to your camper's session, or early in the week while they are here. We are happy to collect mail on check-in day and deliver it throughout the week. If there is a specific day you'd like it dispersed, please indicate the day on the envelope.
To email your camper, please put your camper’s name and camp session in the subject line and send your message to: campermail@winema.org
We print these out on a daily basis and distribute them with the regular mail.
The campers do not have access to respond to emails or phone calls. If you need to contact your camper due to an emergency, call the Camp Office at (503) 392- 3362 and we will get the message to your camper. Please know that if there are any issues affecting your camper, the Program Staff or First Aid Person will reach out to you.
Photos:
Group photos are available for $8 at the Camp Office on check-out day and at our online store. If you pre-order a photo, be sure to collect it at the Camp Office before your departure. All other photos are taken at the availability of volunteers. Those seeking to capture camp memories should bring a personal camera (not a camera phone).
Camp Store:
The Camp Store/Snack Shack is open each afternoon during free time. Store Card funds, apparel, and group photos can be purchased ahead of time through our online store. Please be sure to include your Camper's name and camp session in the "Note to Seller" during checkout. Snack Shack items including candy, ice cream, and soda are $1.50 each with a two item daily limit. Camp apparel and souvenirs are also available for purchase. First Chance Campers, Junior Campers, and Junior High Campers should plan to put money on a "store card" online or at check-in. Campers can access their funds when making purchases at the store and may choose to donate to the week's featured mission at that time. We highly recommend that all campers have funds on their store cards, as the store is a highlight for many. High School Campers may manage their own money and have no daily snack limit.
Our prayer and aim is for your camper to experience God's love and hear His call upon their lives. Please let us know if you have any questions about their time at Camp.
All Staff and Campers need to have a completed "Permission, Emergency, Liability, and Publicity Release for the year 2020" prior to the start of their session. One completion of the release is sufficient for all events of 2020. The release can be accessed by the button above.
Arrival/Departure Times:
Registration starts at 3:00 pm on Sunday for all sessions EXCEPT First Junior Camp, which starts at 3:00 pm on Monday.
The camps conclude at 10:00 am on Saturday for all sessions EXCEPT First Chance Camp, which concludes at 1:30 pm on Wednesday.
Please arrive at the specified times and plan for prompt pick up on the last day. The final morning of camp is a valuable time to wrap up the session and say goodbye to friends. If you arrive early for camper drop off or pick up, you may consider spending time at the beach until the designated times. Campers should be picked up and signed out at their cabins; see the Camp Office if you are unsure of your camper's cabin. Only those individuals listed on the Registration Form may pick up campers and should be prepared to present ID. Pre-ordered group photos and remaining Camp Store money may be picked up at the Camp Office. Please do not bring your dog or other family pet to camp.
Transportation:
Wi-Ne-Ma Christian Camp does not provide transportation. Getting the campers to and from Camp is up to the cooperative efforts of parents and church leaders. Many partner churches coordinate carpools or buses to get campers to and from camp. If you have questions about church carpools, please contact church staff directly for the most up to date information.
Youth Camp Grades:
First Chance Camp -- children entering 3rd grade in the Fall
Junior Camps -- children entering 4th, 5th, or 6th grade in the Fall
Middle School Camps -- young people entering 6th, 7th, or 8th grade in the Fall
High School Camps -- young people entering 9th, 10th, 11th, or 12th grade in the Fall
Health Information:
All campers should be free of the following symptoms for at least 24 hours prior to the start of their Camp session: fever of 100 degrees or more, vomiting, diarrhea, contagious skin infection, or lice. Campers with these symptoms will need to return home. In the event of injury or illness, parents will be notified and are expected to come and pick up their camper. If neither the parents/guardians or emergency contact can be reached, the Camp First Aid Person or Director will determine if the child should be taken to a doctor or hospital. The parents are responsible for all medical charges including physician, hospital, X-ray, pharmacy, transportation and any expense that may be incurred.
Health History:
Camper health and medical information needs to be made known to the Camp through the information supplied on the Registration Form (print or online). Camp personnel will hold this information in confidence. If sufficient space is not provided, please describe on a separate sheet of paper. You will have a chance to talk with the designated health care provider when you check in your camper.
If your camper requires prescription medication, the following procedures are to be observed:
- Prescription medication must be in its original container with an accurate pharmacy label indicating camper's name, medical provider, dose, and timing. Send only the amount of medications the camper might need while at Camp.
- Place all necessary medications (including over-the-counter medications) in a zip lock bag labeled with the Camper's name. Give to the Camp First Aid Person at the time of registration.
Homesickness:
Homesickness is not really a sickness, but rather, a feeling of missing home. It is normal for some campers to miss home for a period of time during their stay. Our schedule is packed with activities all week long, nearly eliminating the opportunity for more than minor homesickness. Given the opportunity to run and play, homesickness has a tendency to dissipate quickly. Counselors and staff are trained to recognize various indicators of homesickness (commonly reported as a tummy ache) and to encourage campers through it.
Parents can help prepare their campers for a successful week by explaining that an occasional feeling of missing home is normal and getting involved with friends and activities will allow them to best enjoy their time at Camp. Going to Camp is a big step in growing up and gaining independence, which they should be proud of. Explain that they will not be allowed to call home but can trust their counselors to discuss any personal problems without feeling embarrassed. Mailing letters is a fun way to connect with home; you may want to pack special stationary (don't forget the stamps!). On check-in day, do not linger at the cabin longer than necessary when saying goodbye. In many cases, the parents are more anxious than the campers. We understand your concern for your camper's well-being and assure you that our staff are supervising and engaged in all aspects of Camp.
What to Bring:
Campers should pack the following: Bible, pen, note pad or journal, sleeping bag/pillow, modest clothing and swim wear (no bikinis), waterproof jacket, at least 2 pairs of shoes (sandals and athletic shoes), toiletries (toothbrush, toothpaste, hairbrush, shampoo, conditioner, bug spray, sunscreen), 2 towels, water bottle, stationary and stamps, and a flashlight. Laundry facilities are not available to campers, so pack enough clothes for the entire session, marked with the camper's name.
Do Not Bring:
Any form of tobacco, alcohol, illegal drugs or abusable substances, weapons (or items that might be perceived as weapons); as well as electronic devices (including cell phones and tablets), or other items that might distract from the purpose of the Camp.
Lost and Found:
Lost and found collections are displayed at the conclusion of each camp session; please look it over for any familiar items before your departure. Items left behind are stored through the summer and donated to charity at the conclusion of the camping season. Please contact us as soon as possible after your camper's session if you believe something of yours has been left at Camp.
Visitors/Security Policy:
For the security of the campers, all camps are closed to visitors who are not registered Campers or approved Camp or Program Staff. This includes immediate family members, relatives, and friends. All requests to visit the Camp must be made in advance by contacting the Camp Office (503) 392-3362 or the Program Director of the Camp Session.
For more information contact the Camp Office (503) 392-3362 or winema@winema.org.
Cancellation Policy:
Please notify us if you are unable to attend the Camp for which you have registered. If notification is received prior to start of registration/check-in, we will refund all but $50 of your paid fees. If you do not notify us before registration begins, there will be NO REFUND.
Mail Call:
For regular mail, please put the camper’s name and camp session (1st Junior, for example), then the Camp’s address:
Camper's Name and Camp Session
5195 Winema Rd.
Cloverdale, Oregon 97112
Please allow sufficient time for mail to be delivered. You may consider sending letters/packages the week prior to your camper's session, or early in the week while they are here. We are happy to collect mail on check-in day and deliver it throughout the week. If there is a specific day you'd like it dispersed, please indicate the day on the envelope.
To email your camper, please put your camper’s name and camp session in the subject line and send your message to: campermail@winema.org
We print these out on a daily basis and distribute them with the regular mail.
The campers do not have access to respond to emails or phone calls. If you need to contact your camper due to an emergency, call the Camp Office at (503) 392- 3362 and we will get the message to your camper. Please know that if there are any issues affecting your camper, the Program Staff or First Aid Person will reach out to you.
Photos:
Group photos are available for $8 at the Camp Office on check-out day and at our online store. If you pre-order a photo, be sure to collect it at the Camp Office before your departure. All other photos are taken at the availability of volunteers. Those seeking to capture camp memories should bring a personal camera (not a camera phone).
Camp Store:
The Camp Store/Snack Shack is open each afternoon during free time. Store Card funds, apparel, and group photos can be purchased ahead of time through our online store. Please be sure to include your Camper's name and camp session in the "Note to Seller" during checkout. Snack Shack items including candy, ice cream, and soda are $1.50 each with a two item daily limit. Camp apparel and souvenirs are also available for purchase. First Chance Campers, Junior Campers, and Junior High Campers should plan to put money on a "store card" online or at check-in. Campers can access their funds when making purchases at the store and may choose to donate to the week's featured mission at that time. We highly recommend that all campers have funds on their store cards, as the store is a highlight for many. High School Campers may manage their own money and have no daily snack limit.
Our prayer and aim is for your camper to experience God's love and hear His call upon their lives. Please let us know if you have any questions about their time at Camp.